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HomeGuidesDocument Folder Checklist for Week One

First 7 Days Checklist

Document Folder Checklist for Week One

A structured folder setup for contracts, payments, and identity documents.

Action checklist

Complete these steps in order for the fastest, safest setup.

  • 1Scan and save to cloud: passport (all pages), UAE visa page, Emirates ID (front + back)
  • 2Save: employment contract, tenancy contract (Ejari copy), DEWA account number
  • 3Store receipts: visa fees, security deposit, DEWA deposit, any agent fees paid
  • 4Keep physical originals in a folder at home β€” landlords and government offices sometimes need originals
  • 5Share a copy of your passport and visa with one trusted contact outside UAE as backup
  • 6Use a password manager to store account numbers, PINs, and insurance policy numbers

Recommended folder structure

πŸ“ Identity β€” Passport (all pages) β€” UAE Visa copy β€” Emirates ID (front + back) β€” Entry stamp page πŸ“ Housing β€” Tenancy contract β€” Ejari registration certificate β€” DEWA account number + first bill β€” Chiller account (if applicable) β€” Landlord contact details πŸ“ Work β€” Employment contract β€” Offer letter β€” Salary certificate (once issued) πŸ“ Finance β€” Bank account details β€” Insurance card + policy number β€” Transfer receipts

Best apps for document storage

iCloud / Google Drive: reliable, encrypted, accessible from any device Adobe Scan (free): scan documents with your phone camera β€” auto-crops and sharpens SAFE (UAE government app): store official UAE documents locally on device Avoid storing passport scans in unencrypted WhatsApp or email threads β€” these are common identity theft vectors.

Documents you'll need repeatedly

In Dubai, the following documents are requested often: Passport + visa copy: required for almost every government or banking form Tenancy contract: needed for DEWA, internet setup, some bank applications Emirates ID: required once issued β€” apply as soon as your visa is stamped Salary certificate: needed for bank account upgrades, large purchase financing Tip: make 5–10 photocopies of passport + visa on arrival. You'll use them faster than expected.

City context: Dubai

These steps are tailored for newcomers in Dubai. Costs, availability, and requirements may differ in other cities β€” switch the city selector above to switch context.

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